Businesses have been depending on paper for communication and accounting for years. However, old habits die hard and is therefore proving difficult to operate without. The interactions that involve the use of paper bring together partners and clients whose operations you do not have control. When you need to go paperless, there are excellent options you can explore.
Sign up and make provision for e-statements. This means that your utility and bank bills will not have to be delivered to your door or address in the form of mail. You begin to have greater faith in technology and the avoidance of paper. This trend will catch up with your clients and associates, giving them ideas of other operations that can be done without involving the use of paper.
Adapt necessary technology to facilitate the use of electronic communication. Your office must have the equipment to receive electronic communication, make filing and take appropriate action. Further, it should be easy to trace this communication and interactions. This requires persons with necessary tools, technology and expertise.
Allow payment of bills and also make own payments electronically. This means sending of invoices electronically, filing the invoices and sealing deals without having to print any paper. You must agree with the client on the use of electronic communication. You will be kicking off a trend that can be adapted easily by your associates and partners.
Develop a system that allows you to consolidate information and also track activities. People stick to paper because it leaves evidence. With electronic operations, you need evidence that certain communication happened and the details of such communication. A tracking or double confirmation is required so that any questions arising may be addressed amicably.
A digital signature will help you make approvals without requiring physical signatures. This requires a highly level of clearance. It should not be accessible to just anyone because it might be misused. Your associates and clients must also be aware of the use of digital signature. You must be consistent when making verifications and approvals online.
It might be impossible to operate without the use of paper in all operations. However, there are activities and engagements that can be executed without the use of paper. Make provision, develop a strategy and adapt the latest technology. Take the first step so that your clients or associates may find your idea worthy embracing. You must develop a convenient and accurate alternative.
Sign up and make provision for e-statements. This means that your utility and bank bills will not have to be delivered to your door or address in the form of mail. You begin to have greater faith in technology and the avoidance of paper. This trend will catch up with your clients and associates, giving them ideas of other operations that can be done without involving the use of paper.
Adapt necessary technology to facilitate the use of electronic communication. Your office must have the equipment to receive electronic communication, make filing and take appropriate action. Further, it should be easy to trace this communication and interactions. This requires persons with necessary tools, technology and expertise.
Allow payment of bills and also make own payments electronically. This means sending of invoices electronically, filing the invoices and sealing deals without having to print any paper. You must agree with the client on the use of electronic communication. You will be kicking off a trend that can be adapted easily by your associates and partners.
Develop a system that allows you to consolidate information and also track activities. People stick to paper because it leaves evidence. With electronic operations, you need evidence that certain communication happened and the details of such communication. A tracking or double confirmation is required so that any questions arising may be addressed amicably.
A digital signature will help you make approvals without requiring physical signatures. This requires a highly level of clearance. It should not be accessible to just anyone because it might be misused. Your associates and clients must also be aware of the use of digital signature. You must be consistent when making verifications and approvals online.
It might be impossible to operate without the use of paper in all operations. However, there are activities and engagements that can be executed without the use of paper. Make provision, develop a strategy and adapt the latest technology. Take the first step so that your clients or associates may find your idea worthy embracing. You must develop a convenient and accurate alternative.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Document Management System Features he suggests you visit his friend's to learn more.
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