Content management is not a new issue. It has long been a concern of organizations. Presently there is ECM, which means electronic content management. The issue of ECM document management should be given the seriousness that it deserves. It involves a number of aspects including capture, aggregation, indexing, and collaboration. The lifeblood of any company is information.
Over the years, people have defined ECM in different ways. The first definition was in late 2005. It defined it as a technology used to capture, store, manage, deliver, and preserve content and documents related to the business. The definition of 2008 said that ECM is more than just a technology. It also includes strategies, methods, and tools.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
Capturing information from electronic files is not a hard thing. The biggest challenge comes with scanned files. There are technologies that have been designed to specifically capture information from these kinds of files. One of such technologies is handprint character recognition. The other is called optical character recognition. With this technology, the images will end up being alpha numeric characters.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Document management will follow the process of indexing and aggregation. This will involve a number of aspects. First and foremost, there will be web content management. This will deal with content that is in the web portals of the organization. There will also be the aspect of collaboration that will be done with the use of a piece of software.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
Over the years, people have defined ECM in different ways. The first definition was in late 2005. It defined it as a technology used to capture, store, manage, deliver, and preserve content and documents related to the business. The definition of 2008 said that ECM is more than just a technology. It also includes strategies, methods, and tools.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
Capturing information from electronic files is not a hard thing. The biggest challenge comes with scanned files. There are technologies that have been designed to specifically capture information from these kinds of files. One of such technologies is handprint character recognition. The other is called optical character recognition. With this technology, the images will end up being alpha numeric characters.
Capturing information is not the end of the road. There is a lot that will still need to be done in relation to ECM. The next logical step will simply be the aggregation step. This is a process of unifying the data from the various sources. There will also be an element of manual or automatic indexing.
Document management will follow the process of indexing and aggregation. This will involve a number of aspects. First and foremost, there will be web content management. This will deal with content that is in the web portals of the organization. There will also be the aspect of collaboration that will be done with the use of a piece of software.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about ECM Management he suggests you visit his friend's to learn more.
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